The conference will take place in Estonia, in the university city Tartu and the venue will be the Estonian National Museum (address: Muuseumi tee 2, 60532 Tartu).

The conference will be held 29 June – 4 July, 2025.

No, but SWS members have reduced registration rates.
To check whether you are an active SWS member, you need to check out the Member Directory here: https://members.sws.org/activememberdirectory
To become a SWS member, please check this website here: https://www.sws.org/sws-membership-benefits/

To request a letter of invitation you have to fill out the registration form section “Visa invitation letter”. Please note that we will issue a visa invitation letter only to those participants who have paid the registration fee in full.

We have gathered all the travel information here: https://intecolwetlands2025.ee/visit-estonia/travel-to-estonia-and-tartu/

The online registration form can be found here: https://intecolwetlands2025.ee/registration/. 
Early bird registration ends on April 23 and registration will be closed on May 15.

This is a conference only happening on-site, no online presenting or attending options are available.

The registration fee includes access to all scientific sessions, exhibitions, and poster areas; coffee breaks and lunches during the event; free of charge public transportation in Tartu during the conference; the welcome reception and a technical tour; delegate kit; certificate of attendance; all taxes

The registration fee excludes the post-conference tour (happening on July 5-6, 2025; Tallinn and Tartu city tours, conference dinner; and accommodation.

Absolutely not! We welcome attendance around the world, regardless of your active participation in conference sessions.

There will not be a limit on how many sessions you can participate in. Some of them may overlap so you will have to decide which ones you will participate in and which ones not.

When the payment has been received, the system will not send out an automatised confirmation letter.
All payments are being checked regularly and the delegate services will personally contact the delegates whose payments have not arrived on time.
If you have registered, received an automatic confirmation e-mail with your registration data and paid the invoice, your registration will be confirmed automatically.

Sometimes the system malfunctions and will not send the invoice/confirmation e-mail.
If you haven't received yours within one hour of registering, please get in touch with our Delegate Services: intecolwetlands2025@publicon.ee.
Before pressing the "Register" button, please double-check your e-mail address for any mistakes.

When registering at the Early Bird rate, the payment by bank transfer or credit card must be completed by the end of the Early Bird registration fee deadline. Otherwise, the higher fee automatically applies for the registration, and you will receive a new invoice from Delegate Services. The late fee must be paid in full before the conference, or the participant will be required to pay the higher on-site fee in cash or by credit card at the registration desk.

Please find the cancellation terms here: https://intecolwetlands2025.publicon.ee/en/attend/terms-and-conditions/.
Name changes are free of charge. If you have found yourself a replacement, please inform us by writing to intecolwetlands2025@publicon.ee.

Accompanying persons are welcome to the event and in the registration form, there is a separate section for them. Guests can ONLY take part in the social events like city tours, welcome reception, conference dinner, technical tours and post-conference tour. Please note that charges apply.

Please contact our delegate services at intecolwetlands2025@publicon.ee, we will gladly make the necessary changes and send you an updated invoice.

If your payment was cancelled, please contact the Delegate Services and they will send you a new link for the payment.

According to the Estonian VAT law (§ 10 lg 1 and § 10 lg 2 p 21), entrance services provided in Estonia will be charged with 22% VAT.

When the payment has been made, the system will not send out an automatised confirmation letter.
The payments are being checked regularly and the Delegate Services will personally contact the delegates whose payments have not arrived on time.
If you have registered, received an automatic confirmation e-mail with your registration data and paid the invoice, your registration will be confirmed automatically.

Sometimes the system malfunctions and will not send the invoice/confirmation e-mail.
If you haven't received yours within one hour of registering, please get in touch with our Delegate Services: intecolwetlands2025@publicon.ee.
Before pressing the "Register" button, please double-check your e-mail address for any mistakes.

Yes, you can pay the registration invoices of you and your colleagues in a single transfer - it is important to write all invoice numbers in the payment description.

The participant needs to pay all bank transfer fees, including the correspondent bank fees.
If you click that bank fees should be shared, a smaller amount will reach the Delegate Services, and you will need to cover the missing amount later.

We will not cancel any registrations before contacting the delegates beforehand. If you are worried you won't be able to make the payment on time, please contact our delegate services and they will extend the deadline for you.

Please find conference rates for different hotels here: https://intecolwetlandshotel.publicon.ee/book-a-room/.

The confirmation letter sent to your e-mail after the booking serves as a voucher for the hotel. The Delegate Services will forward the guest names to all hotels before the event, therefore you will not need to bring the confirmation letter with you. Be ready to show your ID / any kind of travel document at the hotel's reception desk.

The cancellation policy is available here: https://intecolwetlandshotel.publicon.ee/book-a-room/terms-and-conditions. Please note that each hotel’s free cancellation date (minus 50€ cancellation fee) is the same as the “Can be booked until” date.

A written notification must be e-mailed to the Delegate Services via intecolwetlands2025@publicon.ee. Cancellations will have 50€ processing fee deducted from the refund.
Name changes are free of charge, but these need to be reported to the delegate services via e-mail at least 48 hours before the beginning of the booking period.