Before you begin

• All abstracts must be submitted via the Oxford Abstracts online form.
• The official language of the conference is English. All submitted content needs to be in English.
• All presenters will be required to register for the conference by 22 April 2025. Presenters who do not register by this date will not be included in the conference programme. We will issue acceptance notices by 15 April 2025 so you can proceed with registering with early bird rates after you have received the results.
• Abstracts per author: one abstract author may submit and present ONE ORAL ABSTRACT for sessions 1-9. For poster abstracts, there is no limit per registered attendee. If you were invited to present in a symposium, you need to submit additional abstract(s) for these.

Presentation formats

• Oral presentation – the standard length for an oral presentation is a 12-minute talk + 3 minutes Q&A.
• Poster presentation – posters will be presented at 18:00-20:00 on June 30, July 1 and July 3. Authors of accepted poster presentations will be informed about the exact procedure after acceptance.

NB! During the abstract submission process, you will be asked to choose between an oral and a poster presentation. As the number of oral presentations at the conference is limited, authors submitting abstracts for oral presentation may, in some cases, be invited to present a poster instead.

Preparing your abstract

• Abstracts of oral and poster presentations should be maximum of 300 words in English, with a title of no more than 20 words.
• No references should be included in the abstract.
• It is the responsibility of the author(s) to ensure that the abstract text does not contain typos or grammatical errors.
• Abstracts can only be submitted online using the Oxford Abstracts abstract submission form.
• You will need to select the most appropriate session from the list of sessions available at the conference.
• After clicking the "Submit" button on the form page, you will receive a confirmation letter via e-mail with the identification number of your abstract. You can use this reference for any notification regarding your contribution. If you do not receive this notification, please check your spam folder, or contact intecolwetlands2025@publicon.ee to confirm that your abstract has been received.

You will be able to enter the system and edit your abstract at any time until the submission deadline. Afterwards, you will not be able to modify your abstract anymore.

Evaluation process

Abstracts will be reviewed by members of the Scientific Committee with regard to scientific quality and relevance to the conference.
Notification of acceptance or rejection of abstracts will be issued no later than 15 April, 2025.

Cancellation policy

Please do not submit an abstract unless you are committed to participating in the conference. Cancellations impose a serious burden and negatively impact the overall quality of the conference programme. If extenuating circumstances force you to cancel your participation and you are unable to find a co-author or colleague to give your presentation on your behalf, we ask that you notify us immediately at intecolwetlands2025@publicon.ee so we can update the programme accordingly.

We are using the abstract submission platform called Oxford Abstracts.

Here are some steps on how to proceed:

• Sign up for the website using one of the three different options:
  • Create a new account for the Oxford Abstracts platform (search for "New to Oxford Abstracts? Create an account")
  • Continue to sign in with your Google account
  • Continue to sign in with your LinkedIn account
    NB! Please remember that event organisers will communicate with you about the event via your selected email.
• If you have signed in using THIS LINK, then all you need to do is follow the steps listed in the form and submit your abstract.
• The system will send you an e-mail after your submission. Please do not delete the e-mail and keep it until the end of the conference.
• If you notice any mistakes or want to withdraw your abstract from the conference, you can always log in to your account and make changes yourself. Changes are allowed until March 15, 2024.
• If you have any issues or questions about the platform or abstract submission, please do not hesitate to contact the Delegate Services via e-mail at intecolwetlands2025@publicon.ee.

There will be a 1st, 2nd and 3rd prizes for both a student and early career professional poster competition and oral presentation competition. To apply for the competition, you have to select in the abstract submission form that you are a ERP (Early Research Professional) and eligible for participating in the best poster and/or best oral presentation competition.

AWARDS

Poster award 1st prize = EUR 100

Poster 2nd prize = EUR 75

Poster 3rd prize = EUR 50

Presentation award 1st prize = EUR 150

Presentation award 2nd prize = EUR 100

Presentation award 3rd prize = EUR 75